Planning your dream wedding? Asking the right questions can make all the difference. Here’s a handy list of must-ask questions for each type of wedding vendor to ensure your big day goes off without a hitch!
Wedding Planner/Coordinator
- May we see a portfolio of your work?
- What services do you offer, and what’s the scope?
- How many weddings have you planned?
- Have you worked at our venue before?
- How do you handle curveballs during an event?
- How many staff will you have at our wedding?
- Can you create a timeline for everyone involved?
- What’s the average wedding budget you work with? Can you work within ours?
- Do you have unique ideas for personalizing our wedding?
- Are you insured (personal liability and professional indemnity)?
Venue
- What exactly does your fee cover, and what additional fees should we expect?
- Do we need valet parking?
- Are there extra charges, like taxes, gratuity, or service fees?
- What’s your inclement weather plan?
- Is there a curfew or noise ordinance?
- Can we provide our own alcohol? What about licenses?
- Are the restrooms accessible for older guests?
- Do you provide linens, and what options are available?
Florist
- How would you describe your aesthetic?
- Can we see images of florals you’ve designed for other weddings?
- Where do you source your flowers?
- How many events do you take on in one day?
- How can you help us reflect our style as a couple through flowers?
- Do you have decor suggestions to complement the florals?
- What happens if a particular flower isn’t available as the wedding date approaches?
- Do you handle floral setup and takedown?
Caterer/Cake Artist
- May we see photos of previous events you’ve catered?
- Do you have a food license?
- How many weddings have you catered? Have you worked at our venue?
- Tell us about your staff and servers (e.g., uniforms, server-to-guest ratio).
- When do you need the final headcount?
- Do you accommodate food allergies and dietary restrictions?
- What are your most popular dishes?
- Do you offer tastings? If so, how many people may attend?
- Is there a cake-cutting or plating fee?
Photographer
- May we see your portfolio?
- What exactly is included in your package? Are there any hidden charges?
- What’s your turnaround time?
- What is your editing process?
- How do you back up your photos?
- When can we access our wedding gallery?
DJ
- Can we watch you DJ an event before our wedding?
- Have you worked at our venue before?
- How many breaks do you require? What music will play during those lulls?
- Can you provide wireless microphones for the ceremony and reception?
- Will you perform a soundcheck?
- How much space do you need?
- What will you wear?
- Can you help us create a playlist?
Hair Stylists/Makeup Artists
- What is your experience with wedding hair/makeup?
- Do you have a portfolio to share?
- What brands and products do you use?
- How do you determine the perfect bridal look?
- Can you accommodate my bridal party?
- Do you travel to my venue, or do we come to your studio?
- Can we do a trial run? What is the cost?
- If multiple people need services, will you bring an assistant or team?
- Do you charge by the person or by the hour?
- How much time should we budget for hair/makeup on the wedding day?
Once you’ve interviewed your vendors, it’s okay to pass on those who don’t fit your vision. Just be sure to inform them politely and promptly, especially if they’ve reserved your date.
This is web-exclusive content from the February 2025 issue.
